Machine learning is all the rage nowadays, and few vendors are providing as many solutions powered by this new technology as is Microsoft. In its latest release, Office 365 includes “intelligent” functionality for analyzing your employee’s time and coaching them on how to use it more efficiently.
What is MyAnalytics?
Microsoft’s newest productivity offering is all about applying machine learning technology to your employees’ Office 365 data. By utilizing extremely powerful computing processes to analyze huge blocks of information, MyAnalytics can uncover trends and correlations that may be too complex for human discovery.
Every day, Office 365 users create several thousand new data points across Microsoft’s productivity suite, and there’s a lot of potential to rearrange meetings, project goals, and employee tasks to increase efficiency.
The most obvious improvement is with Outlook calendar. MyAnalytics tracks how long you’re spending with each person in your office as well as the time you’re investing in specific projects. After sufficient information has been gathered, your Office 365 dashboard will begin coaching you on how to organize meetings and project goals based on your habits and past successes.
How can it improve your office?
Have you ever worked on a huge project that required multiple contributors? Did you all meet regularly to update each other on progress? Users who add contacts — from both inside the company and out — and projects to MyAnalytics get reminders to stay in touch with co-workers most vital to project completion.
Every metric tracked by MyAnalytics can be shared with your team to make sure everyone is on the same page. So MyAnalytics is more than just a motivational tool, because sharing these metrics allows your team to identify bottlenecks and trends to smooth the workflow process.
Response time is another key metric your employees are probably only vaguely aware of. MyAnalytics calculates average email response times — both from you and from contacts — to identify what time of day you’re best at communicating, and how you can adapt your schedule to get more work done in the same amount of time.
One of the greatest things about MyAnalytics is that it doesn’t introduce any new privacy concerns for business owners. All the data it uses to create customized coaching and advice is publicly available to everyone at your business — via calendar appointments, email content, and message timestamps. The only difference is that Microsoft is lending you the previously prohibitive computing power to sift through all of it.
This wonderful new tool comes free with any Enterprise E5 plan, but can also be added on to E1 and E3 Enterprise plans for just a few dollars per month.
Increasing employee productivity is never as clear cut as it is with MyAnalytics. Install a solution, follow its advice, and start brainstorming about what to do with all your extra time. We’ve got plenty of other great solutions for streamlining your business processes — call us today to find out!